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9 Lessons I Learned from Running a Sweepstakes

Posted By Guest Blogger 12th of October 2011 Blog Promotion 0 Comments

This guest post is by Jonathan Thomas of Anglotopia.net.

A common way for a blog to build its newsletter and traffic base is to hold a contest. My blog, Anglotopia, has been around for over four years now and we’ve had various successes and failures with contests. Eventually we basically just stopped having them, as they really weren’t worth the time.


Image copyright Yuri Arcurs - Fotolia.com

Then earlier this year, an opportunity presented itself, thanks to the generosity of one of our airline partners, to hold a sweepstakes—this time the prize was a free trip to London. The airline would provide the tickets, we roped in some other partners to provide other aspects of the trip, and then covered the rest of the costs ourselves.

What followed was a huge lesson in how to manage a major sweepstakes—something we’d never done before. It was a true trial by fire. Here are some of the key lessons we learned.

Lesson 1: Prepare infrastructure

Take what you think your server will need, and double it. We moved to a new server right before we launched the sweepstakes, but when the competition really started to get traction, our server couldn’t cope and crashed several times.

A major organization plugged the contest to their email list of 300,000 subscribers and the server just collapsed under the deluge. This leads to angry entrants who won’t hesitate to email you and complain, but it also hurts your credibility.

Lesson 2: Find a good third-party data collector

The biggest problem we had off the bat was finding a way to gather what we hoped would be thousands of entries. Because of compliance issues (explained below) and the types of data we had to get from entrants, we couldn’t use a simple Mailchimp form.

We needed a custom form that collected all the data into a database that we could download in Excel format to share with the partners, as well as automatically add to our mailing list. We also needed a service that would send entrants right into Mailchimp, rather than have us import the list (which creates more compliance problems). And we had to balance cost as well.

In the end we chose Formstack as we could easily scale their pricing to work with the number of entries we were expecting, and then scale it back down when the contest was over.

Lesson 3: Canadians get cranky

Because of the nature of the prize, the contest was only open to US residents in the lower 48 states. I got several dozen emails from Canadians who were cranky that they couldn’t enter the contest. They usually get a raw deal when it comes to contests like this. I wished I could have opened the contest to other countries, but realistically we just couldn’t.

Think about your target audience, and also think about who you’re going to offend when putting together the prize. We didn’t suffer any long-term damage from mad Canadians, but it wasn’t pleasant getting their angry emails.

Lesson 4: No matter how simple you make it, people just won’t get it

People by and large are not easy to reach—even when they enter a contest. They’ve got lives, they’re busy, and most of the time they just don’t read the pages they’re looking at.

Keep entry to the contest as simple as possible—all we had was a form that people filled out, and even this proved too much for some people. You may be tempted to make a complicated process, but if you do this, you’ll just get more angry emails from people who just don’t get it. The KISS principle applies here: keep it simple, stupid.

Lesson 5: Provide several ways to enter

A custom contact form feeding into a database is a simple enough solution to allows people to enter a contest. The problem we ran into that situation was that people using older browsers (*cough* IE6 *cough*) couldn’t see the form, period. I would get very angry emails from people wondering why they couldn’t see the form, despite instructions telling them it was there. Telling someone to use another browser just made them angrier.

So, my advice is: provide the form entry, also provide a hard-coded link to the form, and also have buried in the terms and conditions a way for people to enter manually. Also, it’s fine to use Facebook to generate entries, but I would not recommend making a Facebook-only contest, as this makes people who hate Facebook angry (and there are lots of them, I now know!).

Lesson 6: Understand compliance

The biggest issue you face with running a contest is complying with various laws and regulations which vary from state to state. I am not a lawyer: I am a small business without the resources available to hire a sweepstakes lawyer. So, I did the next best thing—I grabbed the terms and conditions from a similar contest, then just edited them to fit my site, and put everything under my LLC (in the USA, a Limited Liability Company).

Don’t even think of holding a sweepstakes if you’re not incorporated, as you can open yourself up personally to lawsuits. You’ll also need to check with your local tax authority about how to deal with the value of the prize. Most companies pass off the tax liability to the winners—something they’ll have to understand when entering.

Lesson 7: Your email list will not be golden

When all was said and done and the sweepstakes was over, we added 15,000 people to our email list. We were at 1,000 before, so this provided a massive amount of growth. Good things happen when we deploy our weekly newsletter to that number of subscribers.

The problem, though, will be with the quality of your list. Sweepstakes listing sites picked up on our contest, so we got a lot of entries from people who wouldn’t normally visit our site and weren’t interested in our niche or our message. When we deployed our first post-content newsletter to our email list, we got hundreds of unsubscribes and spam abuse reports from people who couldn’t figure out who we were despite the fact that the only way they’d be on the list was because they entered the contest.

This is all well and good except that if you use a third-party service like Mailchimp and you have a high abuse rate, you’ll have your account suspended—no matter how much you’re paying them. The lesson here is that sweepstakes lead to a low-quality email list—we’re still shedding subscribers weekly three months on—but the list is still going strong and it’s been very worthwhile. There will always be list attrition, especially as your list grows.

Lesson 8: Choose a winner the right way

To choose a winner—even if you have thousands of entries—is simple: go to Random.org and have it generate a random number between one and the total number of entries you have.

Choosing the winner takes five seconds. Contacting them and letting them know they won is a whole other matter. Set out in the terms and conditions that if they don’t respond within a reasonable window, you’ll choose another winner. Once you’ve contacted the winner, it’s your duty to make sure they are able to claim their prize, and that includes hassling sponsors. If your sponsors pull out after the fact, you’ll have to provide the prize instead to avoid a lawsuit.

I think this is the most fun part of running a sweepstakes—making someone’s day (or in our case, their year) by telling them they’ve won a major prize. The winner of our sweepstakes was very responsive and grateful for everything we were doing for them.

Lesson 9: Manage costs

Despite the prizes being provided for free, it cost money to run our contest, and your costs may vary. We had to invest in server infrastructure, Formstack for data collection, and so on. When the contest was over, we had to upgrade our Mailchimp account to a much more expensive tier due to the size of our new email list.

You may also want to consider marketing costs—we got a lot of free promotion for the contest, so we didn’t spend much on marketing, but we had to have graphics made, and it’s not a bad idea to do some Google Adwords or Facebook advertising to get the attention of the right people. Ideally, the costs of running a contest will lead to direct growth in your business, so that it won’t matter too much.

Have you ever run a sweepstakes? What lessons did you learn?

Jonathan Thomas runs Anglotopia.net—the website for people who love Britain—it started off as a hobby blog and turned into his full-time job thanks, in large part, to advice from ProBlogger. He also runs Londontopia.net—the website for people who love London. You can connect with him on Twitter: @jonathanwthomas.

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  1. I’ve been thinking of running some contest on a couple of my blogs, I don’t think the prize will be nearly as good, but the tips are all good.

    I am one of those mad Canadians, actually not mad, but Canadian yes lol.

  2. Alot of lessons learnt from this.Thank You.

  3. Interesting post. It sounds like you’re saying it was worth the time, even though the list ended up having a lot of crappy emails on it. Add in the angry Canucks and I’m not sure how happy you really are :)

    • Despite about 2k of the emails being dropped within a couple weeks – our list is very strong still and we’re already planning a new sweepstakes in the new year. So yeah, we’d do it again.

  4. Nice work on collecting emails!. I just subscribed to your YouTube channel. ;]

  5. Had a contest to promote our presence on Facebook. Contest was a success but we had to choose a winner 3 separate times due to entrants providing bogess or abandoned email addresses. After we finally got a winner to respond, they happily accepted their prize but turned out to be a spammer; flooding my inbox with crap mail daily. An educational experience.

  6. The experience written in this post is marvelous. By reading it, it seems that running a contest although is a hassle but it’s fun too. Also you get huge publicity. The prize was really attractive which brought in max participants. I’m thinking now to experiment one on a really small level and see what the outcome would be.

  7. I was just reading about the hassles of the subscribers when asking for a subscription to enter. I think I’ll just ask for twitter follows and facebook fan page likes. Rather than random.org, I’m going to use Rafflecoptor.

  8. Hello,

    The truth is that I totally agree with you decrito structure in the post to make a lot professionally and with guaranteed success.
    Experience is the mother of cienciaaaa! right?

    Congratulations for the post, very informative.

    a pleasure


  9. That’s an interesting concept.

    I have not heard all that much about holding contests on blogs, at least not with prizes of that size.

    It definitely sounds like a good idea, though, the server overload issues(If the prize was attractive and it took off) and the spam and bogus applicants issues(As mentioned by other commenters) would need a fair amount of working through.

  10. Thanks for all the helpful information.I will definitely be visiting your site again.Keep on writing.

  11. I run contest all the time. I find that the people who sign up for my email list dilute my open rate. It is a huge amount of work and I wonder if it is worth it.

    I might offer only contest to my email list instead since they are my loyal followers.

  12. I recently hold a contest too. But, my blog is a small blog. I hope it would work well. Thank for the article. I never knew that hold a contest is complicated thing to do.

  13. Can I ask how much you ACTUALLY ended up spending in total for the cost of sweepstakes administration + additional services + promotion?

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