Description
Administrative assistants support the efficient operation of an office by performing a variety of tasks, including:
Front desk: Greeting visitors, managing phone calls, and handling mail and packages
Calendar management: Scheduling meetings, appointments, and travel for individuals and senior staff
Correspondence: Drafting, editing, and distributing letters, memos, emails, and other documents
File management: Maintaining physical and digital filing systems, including contact databases and employee lists
Inventory management: Ordering office supplies, coordinating deliveries, and managing vendor contracts
Meeting planning: Preparing agendas, taking minutes, and coordinating logistics for meetings
Research: Conducting industry-specific research and compiling information for reports and presentations
Equipment operation: Operating and maintaining office equipment, such as printers, copiers, and fax machines
Event planning: Helping to plan events and organize assemblies and activities
Administrative assistants typically report to a manager or head of department. They should have strong organizational and multitasking skills, and be able to work well with others.